Blog Post

How to Use Data Analytics to Detect and Deter Company Breaches & Hacks


In this day and age of Big Data, enterprises are leveraging a large amount of information from a variety of sources to make critical business decisions that drive profits and growth.

A medium–size network with 20,000 devices (e.g., laptops, smartphones, and servers) is said to transmit more than 50 TB of data in a 24–hour period.

After capturing and collating this large amount of data, companies often need to share the information across multiple departments electronically so further insights can be extracted for strategic decisions and implementation. And the further the data goes from the source, the less tracking & control of that information exists.

Such data often contains sensitive information and is vulnerable to unauthorized or accidental sharing or activity by “bad actors” or unaware employees while documents are being stored or shared within an organization.

As the number of hackers increase, they are targeting enterprises that have the resources to gather large data sets. In fact, the average organization faces 106 targeted cyber-attacks each year.

Source: Accenture

Cyber security threats aren’t only coming from external sources either.

One global study has found that 14 percent of successful breaches were perpetrated by insiders, such as employees or trusted partners.

In addition, breaches caused by insiders often involve the greatest damage to the organization.

Data Analytics Is the New Weapon

Thankfully, the ability to process big data is also giving us the opportunity to use data to enhance cybersecurity.

For every intrusion, a   network trail event is left behind with data that can be analyzed for investigation and prevention thus the critical importance of having data analytics as part of a company’s security architecture.

Data analytics is fast becoming the first line of defense for detecting and deterring cyber-attacks.

As more people, such as staff, customers, and partners, require access to data from outside of the firewall, there is an exponentially increasing number of systems and people you need to keep track of.

A centralized system is required to collect data, leverage analytics, identify patterns, and take enterprise-wide action.

Here’s how organizations can use analytics to protect sensitive files and documents:

Data Collection and Analysis

You gain access to activity data on each individual user, event or document so you can evaluate that information to generate deep insights through detailed reports as to whether the activities associated with the information was authorized or not.

By understanding the normal pattern of usage, administrators will be better equipped to identify unusual activities that could be an early sign of a cyber-attack.

Early Detection and Action

According to Gartner, the average time it takes to detect a breach is 99 days, with an average cost of $4 million per event.

With Data analytics, enterprises can now shorten dwell time by having access to data and analytics to monitor activities in real time. They can identify potential attacks at an early stage to help minimize damage; or deter it altogether.

Ongoing Monitoring and Maintenance

Defense against cyber-attacks is an ongoing effort.

A centralized dashboard showing all document activities throughout the organization in real-time allows your team of security experts to keep track of all the protected files.

Whether the files are in storage, transit or usage, you’ll be able to keep track of all users and events.

Close monitoring allows your team to catch unusual activities early on and investigate them in a timely manner.

Understanding Context

The context in which files and information are used are also important as they inform one of the kind of cybersecurity data that needs to be reported and analyzed.

It helps analysts interpret patterns and connections that may otherwise go unnoticed.

Access Governance

For large enterprises, it’s often challenging and inefficient to put the burden of monitoring all the file activities on the IT department.

Not to mention, document access across different departments often have widely varying sensitivity requirements.

An effective data analytics system lets you have a platform that allows you to control and track the entire process of granting administrative credentials.

You can delegate admin so each division can set its own policy to improve the flexibility and efficiency of business processes and reduce the administrative burdens for IT.

By allowing each department to decide and enact on its individual security requirements, your organization can better utilize data analytics and become more responsive in preventing breaches.

User Activity Monitoring

You need a service that provides comprehensive monitoring of user activities and system access in real -time so administrators can see every individual that’s opening, copying, or editing protected documents.

Real-time data can be leveraged to discover potential vulnerabilities, prevent unauthorized access, address policy violations, and immediately and effectively respond to crises.

When data analytics indicate a potential breach, the administrator can change permissions or deny access immediately to protect information.

Integration with Incident Response Program

Cybersecurity analytics need to be made actionable by being part of your organization’s incident response program.

For instance, when suspicious activities or patterns are detected, the administrator can respond immediately by limiting or revoking permission to that person or department to critical information and sensitive documents.


Put Data Analytics into Action

To leverage insights from cybersecurity analytics, you need a service that allows administrators to audit, measure, and track all the data content stored and shared in your organization.

GigaCloud™’s Data OverWatch Service is designed to deliver control and visibility over system-wide document security.

Administrators can see what is protected, where the content resides, who has access to the documents and who has access denied.

All the information is captured, and detailed reports can be generated for further analysis.

Extensive analytics data is captured for each event to provide information about users, devices, content, and policy.

Administrators can leverage real-time analytics to respond immediately to suspicious activities that may be a sign of external breach or internal threat by changing permissions or revoking access.

In addition, we work with large enterprises and government agencies that have many departments with different security requirements. Access governance can be set by individual departments and applied in a nimble and responsive manner to protect sensitive documents.

Data OverWatch offered as a component of GigaCloud has become a valuable component of many organizations’ cybersecurity solutions. Request a demo to see how it can work for you.